For items from collections with detailed finding aids, the name of the collection may be sufficient for items from collections without finding aids, more information (e.g., call number, box number, file name or number) may be necessary to help locate the item. Include as much information as is needed to help locate the item with reasonable ease within the repository.As with any reference, the purpose is to direct readers to the source, despite the fact that only a single copy of the document may be available and readers may have some difficulty actually seeing a copy.
Keep in mind the following principles when creating references to archival documents and collections: Authors may choose to list correspondence from their own personal collections, but correspondence from other private collections should be listed only with the permission of the collector. The reference examples shown on this page may be modified for collections requiring more or less specific information to locate materials, for different types of collections, or for additional descriptive information (e.g., a translation of a letter). The general format for the reference for an archival work includes the author, date, title, and source. For any documents like these that are available on the open web or via a database (subscription or nonsubscription), follow the reference templates shown in Chapter 10 of the Publication Manual. Archival sources include letters, unpublished manuscripts, limited-circulation brochures and pamphlets, in-house institutional and corporate documents, clippings, and other documents, as well as such nontextual materials as photographs and apparatus, that are in the personal possession of an author, form part of an institutional collection, or are stored in an archive such as the Archives of the History of American Psychology at the University of Akron or the APA Archives.
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